Get transparency on your next company offsite expense
Localized Pricing
Retreat costs vary widely between destinations. Our calculator applies local pricing down to the city for accurate pricing. Just pick your location on the calculator and leave no room for financial surprises.
Accommodation Costs
Select venue accommodations ranging from three-star to five-star hotels or small teams to larger groups. Our calculator is designed to meet your group's needs and preferences with single, double, or suite room options. We'll include real rates with taxes and fees.
Meeting Spaces
Hotels often lack transparency regarding the cost of meeting spaces. We will break it down for you to avoid any surprises later on.
Catering Customization
Food & Beverages is the #1 most under-budgeted line item; planners often miss their forecasts, and hotels do not provide much transparency around this. We forecast what most of our customers have been consuming so you can have a clear picture of costs early on.
Tailored Team Building Activities
Based on the retreat's duration and goals, we suggest allocating a budget for team-building activities and workshops based on what our clients usually spend. After all, the whole point of the retreat is to deepen bonds among coworkers, and these activities are the way to do it.
Streamlined Airport Transfers
To ensure your event is successful, transportation is key. We have reserved a budget for airport shuttles or transportation from the activities to the venue.
Before Forecasting for Your Events, Here's a Checklist of Things You Need to Do
Understand your goals
Are people here to have fun, enhance team building, celebrate a special event, or get productive work done? This answer will influence the choice of destination, type of location (city vs. remote venues), number of meeting spaces, and number of activities, among other considerations.
Understand the message you're trying to send
Are you aiming to impress with a five-star experience, or are you looking for a laid-back and authentic gathering in a remote ranch? Would you like people to party or kayak in nature? Are you looking for a venue with a lot of privacy, or do you want to be close to happening spots?
Understand your priorities
Do you want food to be at the center of the event with great restaurants and dinner experiences, or do you want the group to explore locations they have never explored before? Understanding what you care most about will help you build your budget around those priorities.
Understand your team's preferences
Is your team adventurous, or do they prefer board games? This will have significant importance for the types of activities offered and the places chosen.
Understand who makes up your group
Are they executives who want a lot of privacy, or junior employees who can share a room? Carefully assess your needs to choose suitable venues or room types.
Understand the level of logistics you're willing to tolerate
Do you want to organize a retreat in Costa Rica with five layovers and various taxis and buses, or would you prefer an all-inclusive property in Cancun with direct flights from all employees' locations?